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Putting together a moving office checklist

16 February 2016

Author: Claire

Putting together a moving office checklist

You’re moving offices and have 101 jobs to get done, so how do you make sure everything happens at the right time and that you don’t forget anything important? Putting together a moving checklist can really help to ensure that every last detail is accounted for. 

The management team at one of the premier technology parks near Portsmouth - Langstone Technology Park which offers office space rental in Havant, - has put together this 10 point check list of essentials to get you started:

  1. Make sure you give the right amount of notice to your current landlord and ensure that everything is left in a decent state, as this should mean that you get your full deposit back. Ring-fence some time and resource for a clear-up operation before you hand back the keys.
  2. Find out exactly when you are able to move into the new office. You may need to schedule in time for refit or redecoration. 
  3. Take an inventory of all your office furniture and equipment. Take the opportunity to get rid (or recycle) anything you don’t need. Remember to get any new items delivered directly to your new office.
  4. Plan where everything will go and who will sit where. Your landlord might be able to provide drawings in advance – especially if they are undertaking a project refit for you. Find out if any repairs or repainting are required before you start moving in.
  5. Get a range of quotes from removals companies. Try to find firms that specialise in office moves as they will be able to provide the best service. 
  6. Move any non-essential items first so that you can continue to use key items up until the last minute.
  7. Make sure your new office has the technological capabilities you need to run your business. If not, get this sorted well in advance of your move so that the transition is seamless.
  8. Figure out how much the move will cost in total and make sure that you have access to those funds before you start making payments.
  9. Ensure that your staff have everything they need to get to the new office easily and to make the moving process run as smoothly as possible. Highlight key dates so they know exactly what is happening and when.
  10. Order stationery displaying your new contact information to be delivered to the new office and update your website. Make sure clients and visitors are aware of the change. 

Enlist professional help

Professional commercial property management teams, like the one at Havant’s Langstone Technology park near Portsmouth, will have  a thorough understanding of all the issues involved in finding the right office space and moving in. Langstone Technology Park also offers a full refit and relocation service for its rental offices in Havant.

The business park has a range of office space and work space options to suit most business requirements. To find out more contact us today.

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